Campus Solutions Teminology
Courtesy: Collected from online.
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PeopleSoft Term
Description
Academic Career
All coursework a student undertakes at an academic institution and that is grouped into a single student record.
Academic Group
Used to group academic programs and courses.
Academic Institution
The University of Nebraska: Lincoln, Kearney, Omaha, Medical Center
The State College System: Chadron, Peru, and Wayne
Academic Level
Calculated based on the rules defined for an academic program and number of units of course weight a student has successfully completed within an academic career.
Academic Load
Calculated based on rules for the academic program, or it can be manually set based on other factors.
Academic Organization
Units responsible for programs, plans, and/or courses.
Academic Plan
Major, minor. An area of study within an academic program or academic career.
Academic Program
Degree (BS, PhD). The entity that a student applies to, is admitted to, and graduates from.
Academic Structure
Defines how programs (including degrees, majors, specializations, and concentrations) are organized.
Academic Sub-plan
Specialty, concentration. An area of further specialization within an academic plan. Sub-plans are always linked or attached to a Plan.
Action Date
The date the information was updated to the system.
Action Reason
Indicates why a particular program action was taken, or offers further description of the program action.
Adjustment Calendar
How student fees get refunded after that students withdrawal. Controls how a particular charge is adjusted on a student’s account when they drop classes or withdraw from a term. The charge adjustment is based on how much time has lapsed from a predetermined date and applies by percent of the original charge
Admission Comments
Comments related to a student’s application for admission which are used in communications with the applicant and can be displayed in self service.
Admit Term
The term for which an applicant has applied for admission.
Areas of Study (AOS)
A plan type to denote the program relationship for graduate students with their degree program area (i.e., department, division, or research group).
Auto Enroll
A feature set up in the class schedule which automatically enrolls the student in a related class (i.e, when a student registers for a class that has a required lab, the system enrolls them into the lab).
Auto Populate
Once a specific field is filled in, tabbing out of that field will cause other specific fields in that section to automatically fill in as well.
Billing Careers
If a student is actively simultaneously in multiple careers, some of these careers may be grouped for billing purposes under the name of one of the careers. This one career is called the billing career.
Block/Allow Enrollment
Block prevents enrollment in a course. Allow gives permission to enroll in a course. Blocks and allows are recorded by course, not by student.
3 C’s
Communications Record
Comments
Checklists
A flexible way to track and analyze correspondence, lists of requirements, and notes about the students, staff, constituents, and organizations in a database. Buttons appear on many pages in the system and they transfer directly from the page to another within the same administrative function to generate or review a communication, a checklist, or a comment for the individual or organization whose information is being currently viewed.
Campus
A campus is used to indicate where the courses are scheduled.
Career
Undergraduate, graduate, profession, military
Catalog Number
A unique number that is tied to a specific subject (course).
Checklist
Review or create checklists for an individual or organization. Checklists may be lists of steps that must be performed, or documents that must be provided, or communications that are planned to occur. Used to track applications, organize recruitment mailings, and generate communication items for students.
Checklist Item
An object or task that represents one of the entries on a list of documents to compile or jobs to be done.
Class
A specific offering of a course in a semester. A class may have several components: lecture, lab, or tutorial.
Class Associations
How groups of classes are set up to ensure the appropriate related classes of the same course are presented to students during the enrollment process.
Class Number
A unique number assigned to each class (or section) in a term; used for enrollment purposes.
Class Roster
A list of students enrolled in a class.
Class Schedule
Provides class scheduling information by week or term.
Comment
Review or enter comments about an individual or organization.
Comment Category
The link between a specific comments and an administrative function. It determines who has access to certain comments.
Communications Record
Review or create communications for an individual or organization. Provides a record of letters, phone calls, meetings, emails, and faxes.
Component
Identifies the different structure of a course (i.e., lecture, lab, seminar, or tutorial).
Course Attributes
Associated to courses or specific class sections and are generally used for reporting purposes
Course Catalog
A list of all courses that are or have been offered at each campus, with descriptions and all other course details.
Course ID
Master course identification number automatically assigned by the system. Course IDs always remain with the course, even if the course is renumbered.
Course Offering Number
A system generated number to indicate which offering the course data represents.
Credit History
Ages unpaid services not satisfied on a student’s account.
Dynamic Class Dates
Classes that begin and end at various times throughout a session will have cancel, withdrawal, drop, and other default dates calculated.
Effective Date
The date on which a value, description, or record becomes current. Depending on the type of information, the current record is based on the current date or the Term Begin Date/Last Term Activate dated defined for a term.
Effective Dating
Allows the tracking of changes over time by recording the date each change becomes effective. This allows for the entry of future-dated changes, and the ability to view changes to a record over time.
Enrollment Appointment
Date and time when a student or group of students can begin registering in the courses for a term.
Enrollment Component
When scheduling a course that requires more than one component, all sections associated to one component type will be defines as the “enrollment” component and any other components will be considered the ”non-enrollment” component.
Enrollment Engine
A PeopleSoft delivered process which evaluates registration requests and performs a number of checks before registering a student into one or more classes. This check includes things such as time conflicts, maximum unit load, class requisites, and reserve capacities.
Enrollment Letter
Letter confirming a student’s registration.
Enrollment Request
An attempt to enroll or register in a particular class.
Enrollment Requirement Group
A set of rules that is associated to one or more courses and/or classes and specifies the requirements that a student must meet in order to register. The rule can specify things such as a student’s career, program and plan, academic level, etc.
Expected Graduate Term
The term the student expects to graduate.
Faculty Center
Self-service component where faculty manage class, student, and advisee related activities.
Grade Roster
The printed form used for grading collection or online screen that is used to enter grades into the system.
Graded Component
Every course has to have a graded component. Classes which are assigned the graded component will have grade rosters generated for them at the end of the term in preparation for grade entry.
IF Statement
Type of merge filed that displays one of two options, depending on the criteria set in the statement.
Instruction Mode
How a class is taught (i.e., in person, online, distance education, independent study, etc.)
Legacy
Commonly used to refer to the old SIS+ system that PeopleSoft is replacing.
Letter Generation
A PeopleSoft delivered multi-step process that generates a mail merge file based on previously assigned communications. The resulting file can then be used in Word to create merged emails or letters.
Location
Has two meanings depending on where it is being referenced.
Timetabling – Locations are used to provide more detail regarding where a class is offered.
External Organizations – Locations are used to track one or more addresses for an external organization for mailing or contact information.
Matriculation
The process which automatically creates a student record for applicants who have accepted an offer of admission, have been admitted, and have paid their registration deposit. Matriculation enables the student to be term activated and then proceed with registration.
Metadata
Data about data. In student reporting, properties and options pertaining to particular database content or other resources. The Metadata report describes the kinds of information available.
Milestones
Designed to record and track important requirements that must be completed by a student during their program of study. Milestones are non-course requirements and may appear on the transcript. Milestones are used when credit is not given, but when it is necessary to record the completion, such as foreign language exemption, math placement, or teacher certification.
NSI
Negative service indicator
Person Record
Data in PeopleSoft that uniquely identifies a person. Includes information that identifies a person, such as: name, birth date, citizenship, gender, ethnicity, address, and telephone number. Each person only has one person record in PeopleSoft.
Planner
A registration preparation option. The student can add classes to their Planner and add them to their schedule once their enrollment appointment opens.
Positive Service Indicator
Indicated that special services are required (i.e., additional manual processing needs to be done on a student file).
Post Value
The status of a record in the Suspense File that has been considered for entry in the database. The possible values are Complete, Error, and Perform. If a record examined during the Search/Match process contained no errors (missing or invalid values) and was not a duplicate, or possible duplicate, of an existing record, it would be added to the database and it Post Value would be Complete. If the Search/Match process found errors or possible duplicates, the Post Value would be Error.
Program Action
The actions taken on an application. The action being done to the student record to record the progression of either an application (admit, admit revocation, conditional admit, defer decision, etc.) or student program (i.e., active, suspended, discontinued, plan change, etc.)
Program Status
A calculated value based upon the series of program actions that have occurred in either the application for admission or the student program record. The program status is used to determine if a student is still “active” in the application/student program.
Prospect
An individual that has expressed interest in attending the University or College; or an individual the University or College is interested in.
PSI
Positive service indicator
Purge Process
A set of steps the system executes to remove values from tables in the database.
Repeat Checking
Process for enforcing the institution’s course repeat policy at the time of course enrollment and for processing information about a repeated course at the time that grades are posted; also occurs at the time transfer credit is recorded.
Requisites
Course restrictions, pre-requisites, co-requisites, and anti-requisites.
Report
A printable version of results which have been read and returned from a database.
Reserve capacities
Blocks of seats reserved for specific groups of students for specific periods of time.
Run Control ID
The name a user gives to a set of parameters defined to run a process.
Search/Match
A feature that enables you to search for and identify duplicated records in the database.
Used to identify records in the database that match the criteria specified when adding a person or organization into the system.
Service Impact
The resulting action triggered by a service indicator. For example, a service indicator that reflects nonpayment of account balances by a student might result in a service impact that prohibits registration for classes.
Service Indicator
Negative – an indicator on the system that restricts student access to one or more services (i.e.; enrolling in classes, requesting transcripts, etc.) and is easily visible to staff.
Positive – indicates that special services are required (i.e.; additional manual processing needs to be done on the student’s file).
Service Impact
An action triggered by a Service Indicator. For example, a Service Indicator that reflects non-payment of account balances by a student may result in a Service Impact that prohibits registration for classes.
Session
A period of time within or outside a term in which classes are offered.
Set Letter Code
An identifier for the group of letter codes to which as particular letter code belongs.
SI
Service Indicator
Standard Letter Code
An identifier for a particular outgoing document or publication.
Student Agreement
Agreement between a student’s major college and student with regard to transfer credit.
Student Appointment Block
Groups of students assigned enrollment appointments (e.g; freshman, transfer); determines how each group of students is ranked such as GPA, number of units, and level.
Student Career Number
A unique number that identifies each set of Program/Plan/Subplan information in which a student is admitted into and graduates from.
Student Center
A self-service component where students manage their school-related activities.
Student Record
A historical account of a student’s record.
Student Response
Captures the reason why an applicant chose to attend another institution and what institution he/she will be attending. This can be manually entered, or if a student declines the admissions offer via self-service, the student is automatically promoted to tell us why he/she is going to attend another institution and which one.
Subject/Subject Area
Topic area of a course (e.g., BIOL).
Suspense File
A temporary table to which test score records are loaded for review and, if necessary, cleanup before being posted to the database.
Term Short Description
The coding scheme for year and semester.
Tracking Group
A combination of one or more related checklists into a single unit for ease of monitoring their progress toward completion.
Transcript Data Medium
The method of receiving transcripts.
Transcript Data Source
The source of the transcript.
Transcript Date
The date the transcript was produced by the school. Will often appear on a transcript as the transcript printed date, run date, or issued date.
Transcript Received Date
This date will populate the current date when the received checkbox is selected.
Transcript Status
The status of the transcript received. Final or In Progress.
Transfer To
A functionality that the system provides to act as a quick jump key from functional pages and is provided as a drop down menu. It allows the user to bypass long navigation and quickly access the designated panels normally called for from the respective functional page.
Term
Describes a period of time in which classes are scheduled and students register and statistics are calculated.
Term Activation
Creation of a term record for a student which then enables them to register in the activated term(s) when registration opens.
Term Roll
The process of copying a previous year’s term forward providing a starting point for the scheduling of a new term.
Term Short Description
The coding scheme for year and semester.
Units
Credit Hours. Identifies the amount of credit that applies to the course.
Update Access
A type of security access that permits the user to edit and update data.
Variable Data
The information that links a specific communication to a person in the database, using key data from the person’s record.
Visa/Permit Data
This link from Biographical Details is where you may enter or review an individual’s visa and permit data, including country type, date of issue, duration, issuing authority, and other visa/permit information.
Wait List
A process that allows students to remain on a list for possible entry into a course that is full.
